Department Coordinator

  • Film - Mumbai
  • Mumbai, India

Department Coordinator

Job description

Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office. 


The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.


Reports into the Head of Resource Management.

Key Responsibilities:

  • Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc

  • Updating the databases (MyStore)

  • Organizing and filing confidential documents, in addition to updating spreadsheets

  • Dealing with confidential and sensitive information in an appropriate manner

  • Coordinating the artists ‘demo-reel’ shot request process

  • Support Seating & Moves process

  • Organizing meetings: taking notes, and setting up conference and video calls

  • Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)

  • Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required

  • Other ad hoc special projects / administrative duties as may reasonably be required

  • Diary management for the Department Managers, as required

Job requirements

Essentials Skills:

  • A thorough understanding of the VFX and CG Pipeline

  • 4+ years in VFX/CG companies, in Production/crewing/managing teams

  • Previous experience with scheduling crew/projects necessary

  • Skilled in Microsoft Excel and Shotgun

  • Proficiency with MS Office including Word, Excel, and Powerpoint

  • Excellent communication skills

  • The ability to work well under pressure

  • Reliable and responsible attitude

  • Good organizational skills, including efficient time management

  • Demonstrable ability to work under own initiative

  • Discretion

Desirable Skills:

  • Previous experience as a coordinator or similar role

  • Human Resources studies is a plus


Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favorable treatment on any basis when applying for a career with us.