Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office.
The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.
Reports into the Head of Resource Management.
Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
Updating the databases (MyStore)
Organizing and filing confidential documents, in addition to updating spreadsheets
Dealing with confidential and sensitive information in an appropriate manner
Coordinating the artists ‘demo-reel’ shot request process
Support Seating & Moves process
Organizing meetings: taking notes, and setting up conference and video calls
Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
Other ad hoc special projects / administrative duties as may reasonably be required
Diary management for the Department Managers, as required
A thorough understanding of the VFX and CG Pipeline
4+ years in VFX/CG companies, in Production/crewing/managing teams
Previous experience with scheduling crew/projects necessary
Skilled in Microsoft Excel and Shotgun
Proficiency with MS Office including Word, Excel, and Powerpoint
Excellent communication skills
The ability to work well under pressure
Reliable and responsible attitude
Good organizational skills, including efficient time management
Demonstrable ability to work under own initiative
Previous experience as a coordinator or similar role
Human Resources studies is a plus
Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favorable treatment on any basis when applying for a career with us.