Department Coordinator

  • Film
  • Vancouver, Canada

Department Coordinator

Job description

The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.

*This position can be held by someone working from either our Montreal or our Vancouver Office

Key Responsibilities:

  • Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc

  • Updating the databases (MyStore)

  • Organizing and filing confidential documents, in addition to updating spreadsheets

  • Dealing with confidential and sensitive information in an appropriate manner

  • Coordinating the artists ‘demo-reel’ shot request process

  • Support Seating & Moves process

  • Support Immigration process

  • Organizing meetings: taking notes, and setting up conference and video calls

  • Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)

  • Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required

  • Other ad hoc special projects / administrative duties as may reasonably be required

  • Diary management for the Department Managers, as required

Job requirements

Essentials Skills:

  • Proficiency with MS Office including Word, Excel, and Powerpoint

  • Excellent communication skills

  • The ability to work well under pressure

  • Reliable and responsible attitude

  • Good organizational skills, including efficient time management

  • Demonstrable ability to work under own initiative

  • Discretion

Desirable Skills:

  • Previous experience as a coordinator or similar role

  • Some knowledge or understanding of visual effects or post-production is a plus

  • Human Resources studies is a plus

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.