Events and Office Coordinator

  • Film
  • Montreal, Canada

Events and Office Coordinator

Job description

A highly energetic, organized, and creative person with excellent interpersonal skills. This person will organize, coordinate and assist events for Framestore employees in-house, offsite as well as any virtual events that we put together. He/she will work with the Office Manager in coordinating and directing the Runner team for their day-to-day tasks as well as assisting with staff travel bookings and various administrative tasks.


Responsibilities:

  • Organize and run staff motivational events, including summer and winter parties, wrap parties, virtual gatherings, Beer Fridays, etc, in collaboration with the Office Manage.

  • Organize the in-house holiday activities such as Halloween, Easter, St. Patrick, Valentine, holiday week, etc.

  • Participate, assist and occasionally lead the Social Committee

  • Point of contact for staff caterers

  • Ensure that client catering setups meet set standards in collaboration with the Office Manager and Lead Runner

  • Assisting the Office Manager with investigating and implementing new employee perks such as gym discounts, discounts at local restaurants, Café’s, etc

  • Organizing and overseeing the inhouse campaigns such as flu vaccinations

  • Organize and oversee the Wellbeing activities such as Yoga, kickboxing, meditation, etc

  • Will be the point of contact for travel, overseeing and answering questions

  • Maintaining the travel policies, documents and templates up to date

  • Liaise with HR and Immigration travel inquiries regarding work permits

  • Point of contact for questions regarding the travel booking tool

  • Organize and oversee the show merchandise distribution

  • Reconciliation of the Facilities credit card

  • Responsible to create the Purchase Orders as well as placing the orders with the vendors based on inventory handed to him/her

  • Responsible to place return orders, ensure that they have been exchanged or refunded.

  • Along with the rest of the Facilities team, help to ensure that the Studio is kept clean and tidy, notifying any issues to the relevant responsible person

Job requirements

Requirements:

  • Outstanding organizational skills

  • Detail-oriented

  • Enjoys socializing

  • Able to work unsocial hours from time to time in order to assist with staff activities

  • Exceptional Interpersonal skills, friendly demeanor, approachable

  • Excellent written and verbal communication in both English and French

  • Good problem-solving skills

  • Ability to perform under pressure and deadlines

  • Great multitasker

  • Understanding of working within a budget

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favorable treatment on any basis when applying for a career with us.