The HR Assistant plays a lead role in supporting the HR team across our three US offices: New York, Los Angeles, and Chicago. The role will incorporate all aspects of HR administration and support, and work to ensure that all employees are supported from the moment they are hired.
While administration is a strong aspect to this role, the HR Coordinator will also be involved in various HR projects and will be a key person in helping us improve our current processes.
This is a full-time staff role with benefits, and although we are currently working remotely, ideal candidates will be based locally in either New York or Los Angeles.
Act as the key contact for all new employees and manage the onboarding process
Draft various letters and agreements (employment offers,salary changes/promotion, exit paperwork, employment verification requests etc.)
Ensure new hires, rehires, salary changes, terminations, etc are entered in to ADP Workforcenow and Mystore
Work with Systems and Recruitment/Crewing teams to ensure new employees are set up properly with equipment and logins
E-verify employees I9 documents
Conduct orientation for all new staff hires; following up to ensure enrollments are processed in a timely manner
Respond to HR related questions from employees and managers, either in person (when returned to the office) or via email
Assist with the collation of feedback for performance review discussions
Provide support on visa application and renewal process, collecting and providing supporting documentation to our external immigration attorneys
Liaise with project based employees to collect new hire paperwork and ensure training on Framestore systems (ADP, MyTime, Gmail, etc)
Maintain the HR database (MyStore) and ensure that all information is correct and up to date; updating and assisting employees with vacation request/changes, sick days, etc
Provide administrative support to the HR Team
Undertake any ad-hoc projects, administration duties or tasks as assigned
Proficient in the use of Excel, Word, PDF, Adobe
Previous experience with an HR database
Previous experience working within HR function (internship or staff role)
Interested in developing a career in HR
Ability to work with members of the team, sharing information and working collaboratively to achieve team objectives
Supports the decisions and work of team members
Acts as an ambassador for the team both internally and externally
Adopts a flexible and adaptable approach, when working with diverse individuals or situations
Strong communication skills when responding to inquiries
Excellent presentation skills when presenting to large groups of employees
Develops and implements plans to meet objectives
Self-motivated and manages own time to ensure tasks completed as required
Able to prioritize workload effectively with strong attention to detail
Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.