Purchase Ledger Assistant

  • Support - Mumbai
  • Mumbai, India

Purchase Ledger Assistant

Job description

Framestore is one of the largest visual effects and computer animation studios in Europe, with over 30 years’ experience in digital film and video technology.

With offices in London, New York, Los Angeles, Chicago Montreal and Mumbai Framestore expertise includes visual effects and computer-generated imagery.

The Accounts Assistant is a member of the finance team, reporting to the finance manager. Core duties include:

  • All aspects of the purchase ledger function.

  • Reconciliation of a number of balance sheet accounts.

  • Ensuring company policies and procedures are maintained and to follow best practice at all times.

Reports to: Finance Manager

General responsibilities:

  • Code, process, and distribute purchase invoices for authorisation

  • Supplier statement reconciliations and raising payments

  • Receipt and distribution of daily mail received by finance.

Specific responsibilities:
  1. Purchase Invoices

  • Daily receipt, accurately code and input of purchase invoices onto the Great Plains purchase ledger system. Ensure GST is correctly coded and reclaimed.

  • Distribution of purchase invoices for authorization by the relevant manager, ensuring they are returned back to finance within a timely period.

  • Liaise with suppliers on disputed amounts within a timely period, ensuring issues are resolved.

  • Match purchase invoices to outstanding purchase orders ensuring any variances are investigated.

  • Reconcile all purchase ledger debit balances monthly.

  • Daily filing of invoices awaiting payment / paid.

2.Supplier statements
  • Monthly reconciliation of supplier statements to the Great Plains supplier account (within agreed payment terms), which will determine the value of the payment to be made to supplier.

  • Request copies of missing items identified during reconciliation process and action.

  • Request period end supplier statements if not received.

3. Petty Cash

  • Input detailed petty cash expenditure.

4. Foreign Currency

  • Deal with foreign currency cash requirements

5. Treasury and Banking Related Activities

  • Entering payments and receipts,

  • Bank reconciliation

  • Daily cash flows

  • Payments including statutory payments

6. Statutory tasks

  • GST Working

  • Reconciliation of GST 2A with books of accounts

7. Other tasks

  • Assist the Purchase Ledger Manager as required

  • Promptly escalate any queries or matters which might affect the company.

  • Ensure best practice if followed and maintained at all times.

  • Perform other related tasks as required

Job requirements



Work Experience:

Experience of working in a purchase ledger role for a minimum of 3 years

Prior experience of working in VFX set up  is desirable but not necessary


  • Good computer skills, especially spreadsheets and accounting software

  • Experience of Microsoft Dynamics Great Plains beneficial but not essential.

  • Good interpersonal skills and commitment to work within accounting deadlines.

  • Proficiency in English

  • Highly committed to work, willing to work in a team

  • Strong commitment and sensitivity towards Framestore values and principles

  • Positive attitude towards learning & sharing

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.